Timely delivery of office supplies is an important component of the smooth operation of any company. From paper and stationery to equipment and consumables, each delay can affect employee efficiency and task performance. In order for the office to always have everything it needs, it is important to properly organize the ordering process and control the delivery of goods.
Delivery control: what you need to know
Even if the goods have already been shipped, this does not mean that you can relax. Tracking the delivery will help avoid unpleasant surprises. Entering the tracking number on a special platform like Packyapp, for example DHL tracking, will allow you to see at what stage the parcel is, when to expect its arrival or whether there have been any delays.
The main advantages of delivery tracking:
- The ability to monitor the movement of cargo in real time.
- Prompt response to possible delays or problems.
- Planning the office work by the actual delivery times.
- Minimising the risks of downtime due to a shortage of necessary goods.
Operational information about the location of the cargo allows you to react quickly in the event of force majeure – for example, to organise the delivery of another batch of goods or prepare temporary alternatives. If the delivery is carried out by an international company, it is important to take into account possible delays at customs and agree on all necessary documents in advance.
How to organise the procurement process
To avoid a shortage of materials or delays in delivery, it is worth thinking over the procurement algorithm in advance. First of all, make a list of the main goods that are needed for work every month or quarter. Regularly updating the list will allow you to notice in time that stocks are running out and not place orders in emergency mode.
Reliable suppliers are another guarantee of stability. Choose companies that offer convenient terms of cooperation, a clear return policy and the possibility of prompt delivery. It is better to discuss the terms of emergency delivery in case of unforeseen circumstances in advance.
It is no less important to plan purchases, taking into account holiday periods, when the volume of orders increases significantly. At such times, delivery may take longer, so it is worth ordering in advance to avoid downtime.
Conclusion
A competently organized procurement process and control over the delivery of office supplies help to avoid unnecessary stress and loss of time. Early planning, cooperation with proven suppliers and the use of tracking systems allow you to keep the situation under control and ensure uninterrupted office operation in any conditions.
Guest writer
