According to 2025 data from Guidant Financial, 24% of small businesses plan to increase the number of staff they employ. Many entrepreneurs are looking beyond making a quick profit, and they want to build something that lasts. This entails equipping their business with the best tools and team. Knowing what tasks to outsource and how to select the right freelancers is important for overall success.
Unfortunately, many small business owners reach a point where they know they need help, but just aren’t sure what kind. It’s one thing to say, “I need support,” and another to clearly define the task, timeline, and expertise required to get it done. Without that clarity, outreach to freelancers often stalls, mismatches happen, and projects lose momentum before they even begin.
With Fiverr Answers, you can browse expert Q&As that help you every step of your business journey. Here’s how to figure out what and how to outsource.
When business owners don’t know what they don’t know
Take, for example, someone building a candle brand. Some of the tasks include crafting scents in their kitchen, packing orders late at night, and managing customer messages in between supply runs. As the business grows, so does the to-do list. Website edits, social media content, customer emails, and product photos are a whole other set of tasks that might not necessarily be their strength.
In cases like this, getting help is an essential step for growth, but what kind? Should they hire a virtual assistant? A social media manager? A graphic designer? In times like these, one may not be sure what role would make the biggest impact, or how to even describe the help needed. Without a clear plan or direction, nothing will move forward.
Seeking guidance from a verified and trustworthy source like Fiverr Answers is a great way to find your starting point in the business world.
Five signs it’s time for you to outsource
Many business owners wait too long to delegate because they think they need a perfect plan before handing anything off. In reality, the clearest signs often show up in the day-to-day grind. Fiverr Answers is a great place to spot these patterns early. By reading how professionals talk about real projects, business owners can start recognizing where they need support and what kind of help to look for.
Here are five signs it might be time to outsource:
1. You’re spending too much time on tasks that aren’t your strength
If you’re rewriting website copy for the fifth time or manually sending invoices each week, that’s a red flag. These are important tasks, but they probably aren’t where you add the most value. On Fiverr Answers, experienced freelancers break down what these jobs specifically involve and why it makes sense to hire someone who can do them faster and better.
2. High-priority projects keep getting delayed
You might have plans to launch a new product or refresh your brand, but you keep pushing them back because you’re stuck handling day-to-day admin. Threads like “The best practices for A/B testing” or “The best practices for a product launch plan” can help you see which pieces to offload so you can move the bigger projects forward.
3. Your output is rushed or inconsistent
Maybe your social posts go out late, or your client proposals are starting to feel a little copy-pasted. That’s usually a sign of overload. On Fiverr Answers, freelancers often share tips on how to structure content calendars, project timelines, or quality control systems. These insights can help you figure out where you need backup to keep things running smoothly.
4. You’re turning down opportunities because you’re maxed out
If you’ve had to say no to a collaboration or pause your growth plans because there’s just no time, that’s a clear signal it’s time to get help. Reading answers from freelancers who support scaling brands can help you understand what kind of role would make the biggest difference and how to hire for it.
5. You don’t know how to explain what you need help with
Sometimes the problem isn’t knowing you need help. Rather, it’s not knowing how to describe the task. You go to message a freelancer, and suddenly you’re not sure what to write. Fiverr Answers has entire threads on how to brief someone properly, what questions to expect, and how to set the project up for success. Just a few examples can give you the clarity to move forward.
Outsourcing doesn’t have to start with a giant hire. It can be as simple as spotting one task you no longer have the time or expertise to manage. Browsing Fiverr Answers helps business owners get specific, feel more prepared, and delegate with confidence.
From confusion to clarity: Creating a priority outsourcing list
Reading through answers from experienced freelancers helps them identify which tasks are holding them back the most. This makes it easier to create a working list:
- High-impact tasks to delegate now (like paid ads, branding, or web fixes).
- Projects that need prep before handing off (like onboarding systems or style guides).
- Tasks to keep in-house for now, either due to budget or because they need a personal touch.
The goal isn’t to hand over your entire business; it’s to make intentional, informed decisions that lighten your load without compromising quality. With guidance from real project breakdowns and freelancer Q&As, business owners get better at mapping out what help they need.
Let expert knowledge shape your next move
Fiverr Answers is a smart, low-effort resource for business owners who want to lead with more clarity and make better decisions before spending money on help.
On the platform, you’ll start to see patterns like what makes a great brief, how timelines affect quality, which questions to ask, and where your business needs support the most. You don’t need all the answers up front – you just need access to the right ones.
Let real expertise guide your next move. Explore Fiverr Answers and learn what to outsource, how to do it well, and how to grow your business with intention!
Guest writer
